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Privacy Policy for Accountuit


1. Introduction


Welcome to Accountuit. We are committed to protecting the privacy and security of your personal information. This privacy policy outlines our practices concerning the collection, use, and safeguarding of your data, ensuring compliance with the Protection of Personal Information Act (POPIA) of South Africa. By using our services, you agree to the collection and use of information in accordance with this policy.


2. Information We Collect


We collect personal information that is necessary for providing our accounting services. This includes:


Personal Identification Information: Full name, date of birth, ID number.

Contact Information: Email address, telephone number, home address.

Financial Information: Tax numbers, financial statements, and other related financial data.

Employment Details: Employer, position, salary information for payroll services.

Information may be collected through direct interactions (in meetings or via telephone calls), through our website (forms you complete), or from third parties (e.g., credit bureaus).


3. Use of Information


The information we collect is used for the following purposes:


To provide and manage our accounting services.

To comply with legal and regulatory obligations.

For internal record keeping and billing.

To improve our services.

With your consent, to send promotional emails about new services, special offers, or other information we think you may find interesting.


4. Disclosure of Information


Your personal information may be disclosed:


To service providers and partners who assist in delivering our services. These parties are subject to confidentiality agreements.


When required by law or to protect the rights, property, or safety of our firm, our clients, or others.


In connection with the sale or transfer of our business.


5. Information Security


We take appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the data. 


These measures include:


  • Encryption of digital data.

  • Secure servers and data storage facilities.

  • Restricted access to information (need-to-know basis).

  • Regularly reviewing and updating our security practices.


6. Your Rights


Under the POPIA, you have the right to:


  • Access your personal information.

  • Request correction or deletion of your personal information.

  • Object to processing of your personal data.

  • Lodge a complaint with the appropriate regulatory authority.

  • To exercise any of these rights, please contact us using the contact details provided below.


7. Data Retention


We retain personal information for as long as necessary to provide our services and as required by legal, accounting, or reporting obligations. Once retention is no longer necessary, we will safely destroy your personal data.


8. Cookies and Tracking Technology


Our website uses cookies to enhance user experience, analyze site usage, and for marketing purposes. You can set your browser to refuse cookies, or to alert you when cookies are being sent.


9. Policy Updates


This policy may be updated from time to time to reflect changes to our practices or regulatory updates. We will notify you of any changes by posting the new policy on our website.


10. Governing Law


This policy and our privacy practices are governed by the laws of South Africa.

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